How to Do IT Asset Management Properly in 2025
If you’re reading this, you probably fall into one of two categories:
- You realized your IT Asset Management (ITAM) process needs a major upgrade. You probably are flipping through spreadsheets and outdated programs.
- You probably have ITAM software but are not fully convinced it meets your organization’s needs.
Whether you fit into one of these categories or not, you’re in the right place to learn how to get ITAM right in 2025. Our dependency on tech to work is only increasing, and security risks are also following suit. Here are our recommendations to keep your ITAM process running smoothly in 2025:
1. Start with a Solid Inventory
First things first, you need to know what you have. Having a detailed inventory of your IT assets is fundamental to managing your ITAM process properly. With an accurate picture of your assets, you can assess your future needs, prevent security issues, and stay compliant. Using an ITAM tool to keep track of everything in one place is a must in 2025. It reduces errors and keeps your IT budget in check.
2. Tag and Track Everything
To easily track devices, we recommend using barcodes, QR codes, or RFID tags to label your assets. This way, you can track where everything is, who’s using it, and whether it’s still in good shape. These tags can also be added in bulk and automated into your ITAM tool to reduce manual labor and error.
3. Automate, Automate, Automate
In 2025, you shouldn’t rely mainly on manual ITAM. A good ITAM tool will help you automate processes like sending alerts for maintenance, retiring old equipment, uploading newly procured assets, solving help desk ticketing, and more. It is also worth mentioning that your ITAM tool should be integrated with your existing tools so you can keep all of your workflows in one place.
4. Keep Security Front and Center
Cyber threats are rising, so your security is no longer an afterthought. You should include regular security checks in your ITAM process, like vulnerability scans, path updates, and data encryption. Similarly to the first point, knowing where every device is helps prevent a data breach.
6. Dispose Responsibly
Believe it or not, there is a right way to retire old tech. Throwing it away or donating it shouldn’t be done without taking the right measures beforehand. Your device should be properly wiped of any sensitive information to reduce the chances of it getting in the wrong hands. We also recommend following proper e-waste regulations for the health of the planet.
7. Train Your Team
This part is important and often can be overlooked. Your IT team should be trained properly; they should be able to log assets, report issues, and follow security protocols. Training (and every step in ITAM) becomes simpler when you give your team the right tools. IT teams have been able to reduce errors and ticket resolution time with the help of ITAM tools.
Final Thoughts
In 2025, proper IT asset management isn’t out of reach. By reading this, you’re already taking the correct steps to better manage your IT assets.
At Teqtivity, we have supported organizations across industries in implementing all of the steps above with the help of our software. We can do the same for you. Connect with us today.